Towing the line when it comes to software licensing can be a slippery slope for lots of businessmen. Add other technologies such as cloud and virtualization to the mix and you will realize that the matter becomes more complex. Discussed in this article are the downfalls any wise business man should be wary about in terms of software license.
Employee misuse is one reason why companies overuse software license whereby some will install and intentionally or unintentionally fail to obey the licensing rules. The sharing of software copies and use of software that is pirated are some relevant examples that illustrate when employees will at times operate against what the guidelines stipulate. Ensure that all staff refrain from unauthorized software installation if you desire to keep issues at bay.
As a way to avoid buying brand new hardware, businesses all over the world are taking advantage of virtualization. Even so, there are usually special terms and conditions when it comes to virtualization of servers. As a way to ensure you are never at loggerheads with your vendor, ensure that you go through virtualization license rules.
It is on the same note that cloud technology comes with its own rules of engagement. Cloud computing definitely has its advantages as a business owner but this can also land you in trouble if caution is thrown to the wind. Cloud technology somewhat transitions substantial powers from the IT department to the end use who is probably not familiar about licensing restrictions.
According to experts, a good number of workers admit to sharing log in information. This is in actual sense a non-issue for the better part of vendors now that they will have no issue with account sharing though they will ask for resources consumed payment, a good example being the space the user consumes. On the other hand, some vendors will take offense when accounts are shared as this is what they will consider as an act of software piracy. You will be doing yourself a favor to make inquiries about this before permitting sharing of passwords and usernames.
Oversight is an important aspect of business operations and the same goes in this case. Make sure that compliance isn’t placed at the back seat by way of tracking the use of software. Having an audit performed once in a while is what the experts advocate for so as to make sure that your vendor never gets you flat footed in this matter.
A good way to make auditing easy is having a central software repository. You will be able to save both money and time now that you will easily reach your licenses in case the vendor comes to audit. If you have no idea how to go about this, you will like what software escrow service has to offer. Read this in case you need more information about this.